Job Details

Bargaining Unit: Non Represented - Professional

Rate of Pay: $32.82hour + DOE

Summary
This position plays a vital role in supporting the Human Resources (HR) and Education departments by enhancing operational efficiency and serves as the Administrative Assistant to Human Resources Leadership. The role serves as a key point of contact for both HR and Education inquiries, thereby contributing to the overall effectiveness of the HR team.

Essential Duties and Responsibilities

• Serves as the first point of contact for all employees, visitors, and callers, assisting and directing them appropriately.
• Serves as administrative assistant for Human Resources Leadership.
• Provides administrative support services to Human Resources and education staff, including, but not limited to, scheduling meetings, preparing First-Day Orientation packets, Values Orientation packets, and Benefit packets.
• Develops and maintains Human Resources forms and documents.
• Completes verifications of employment.
• Prepares ID badges for new hires, lost cards, vendors, volunteers and contractors.
• Serves as the primary Human Resources contact for the DSX door security system.
• Inputs new badges into door access software and serves as point of contact for door access requests.
• Deactivates door access for terminated employees, contractors and volunteers as needed.
• Runs door access reports as requested
• Has working knowledge of administrative/operational policies and procedures along with Human Resources practices in order to answer inquiries and/or direct to appropriate staff.
• Coordinates, organizes, and maintains conference room schedules and calendars for the health system.
• Performs clerical office duties including, but not limited to:
• Submitting invoices and check requests in the accounting software including tracking credit card expenses.
• Updates sick call worksheet.
• Maintains personnel records or other employee information accurately, completes and fulfills legal requirements, assuring that all filing is completed on a timely basis.
• Scans appropriate documentation into electronic personnel files.
• Enters and retrieves data from Human Resource Information System (HRIS) system.
• Examines employee files to answer inquiries and provides information to authorized persons.
• Organizes and administers HR recognition programs such as distribution of birthday cards, birth of a child gift, health system anniversary dates, etc.
• Reads/routes/delivers in-coming mail.
• Makes copies of correspondence/other printed matter.
• Maintains and orders department supplies and processes special orders.
• Maintains department staff meeting minutes and agenda.
• Maintains and troubleshoots department office equipment – copiers and Laser Jet printers.
• Demonstrates System Values in performance and behavior.
• Complies with System policies and procedures.
• Other duties as may be assigned.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities
No supervisory responsibilities.

Minimum Education/Experience
Associate's Degree or equivalent from two-year college or technical school; or 6 months to 1 year relevant experience

Required Licenses/Certifications
Valid Driver's License in good standing

• Upon hire

Other Experience/Qualifications
Required:

• Must be flexible to meet changing work demands (i.e. working extra hours to complete work and be available for evening meetings).
• Strong customer service skills.

Preferred:

• Two to three years Human Resources experience in a healthcare setting

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.