Job Details

Summary

Crestwood Construction is seeking a detail-oriented HR Manager to join our on-site team in Truckee, CA. As part of a small but dynamic HR team, this role supports the organization's people operations by ensuring the timely and accurate processing of payroll and benefits administration. The ideal candidate will have strong attention to detail, a proactive approach, and the ability to maintain confidentiality while working in a fast-paced environment. Reporting to the Finance Department with collaborative input from HR leadership, this position plays a critical role in supporting our team and fostering an exceptional employee experience.

Essential Functions

Payroll Administration

• Process bi-weekly payroll in accordance with company policies, including auditing for accuracy.
• Maintain and update employee records in ExakTime and Sage 100 Contractor (e.g., new hires, terminations, role/status changes).
• Process bi-weekly payroll tax, 401 (k) and child support payments, including auditing for accuracy.
• File quarterly payroll reports with the IRS and EDD and prepare annual W-2s.
• Submit and pay monthly workers' compensation reports, ensuring accuracy.

Benefits & Leave Administration

• Maintain accurate benefit deductions for health insurance and 401(k) plans.
• Support 401(k) administration, including contributions, loans, and status changes.
• Administer employee leave programs (FMLA, CFRA, PFL), ensuring proper documentation and payroll coordination.
• Provide administrative support for benefit programs, including open enrollment, COBRA, and compliance notices.
• Serve as a point of contact for employee questions related to payroll and benefits.

Compliance & Reporting

• Support annual workers' compensation and general liability insurance audits.
• Administer workers' compensation claims, including filing, documentation, and coordination with adjusters and employees until closure.
• Manage DOT compliance, including employee physicals and annual reporting.
• Conduct data audits to ensure accuracy and integrity of payroll and benefits systems.
• Ensure compliance with federal, state, and local employment laws as well as internal policies.

HR Operations & Employee Support

• Support onboarding (offer letters, required documentation, system setup).
• Assist with offboarding (exit interviews, termination paperwork, benefits coordination).
• Maintain electronic personnel files and ensure data consistency across systems.
• Administer employee safety and training programs to ensure OSHA and California compliance.
• Support HR and company events, recognition programs, and internal communications.

Skills & Qualifications

• Minimum of 3 years of experience in payroll and/or benefits administration; California HR/payroll experience strongly preferred.
• Experience with payroll/timekeeping software (ExakTime and Sage 100 Contractor preferred) and ability to learn new systems quickly.
• Strong understanding of payroll compliance, benefits administration, and leave laws (FMLA, CFRA, PFL, etc.).
• Excellent attention to detail and ability to maintain confidentiality.
• Strong organizational and time management skills; ability to prioritize and meet deadlines.
• Construction industry experience a plus.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong interpersonal and communication skills (written and verbal); able to support a diverse workforce with a positive, service-oriented approach.

Physical Requirements

• Primarily desk-based role requiring extended periods of computer work and sitting.
• Occasional light lifting (up to 15 lbs) may be required for office supplies or event support.