Job Details

Location

This position is located at 12055 Moya Blvd, Reno, Nevada, 89506 United States

Role Summary

The HR Administrator holds a crucial role in ensuring adherence to HR policies and regulations while actively supporting employee onboarding, engagement, and development at the site level. A successful HR Administrator candidate will have at least 1 year experience in an administrator role, ideally possessing experience directly in HR. This position collaborates closely with operational leaders and talent acquisition teams to facilitate hiring, onboarding, training, and various HR initiatives at the site level. This role serves as a liaison between leadership and employees, fostering a positive work culture consistent with URBN's core values.

Schedule: Monday - Friday 10:00am - 7:00pm (flexible)

Role Responsibilities

New Hire Orientation & Onboarding

• Assist with the facilitation of new hire orientation sessions, ensuring a seamless onboarding experience for new hires and communicating with leaders as the new hires complete day one onboarding.
• Assist with pre & post-orientation tasks, such as new hire onboarding data management, including I-9 verification, Kronos updates.

Employee Support

• Provide frontline support to employees by addressing inquiries and requests related to policies, My URBN, timekeeping, benefits, and pay.
• Conduct floor walks frequently to engage with employees and address any concerns in real-time.
• Monitor HR drop box, manage shared email inbox, and respond to employee inquiries promptly.
• Organize and communicate associate and leadership engagement activities, including facilitating One URBN initiatives in partnership with the HR generalists and site operations administrator.

Administrative Duties

• Assist with daily administrative tasks, including maintaining employee filing, managing site communications, and auditing/maintaining employee data and reports.
• Monitor and manage attendance phone line, sending attendance information to site leadership daily; conduct follow-up on attendance discrepancies and track FMLA/medical related absences.
• Communicate with quarterly attendance qualifiers regarding clearance of points.
• Update employee boards as needed to ensure employees are informed of relevant information and policy updates.
• Stay current with relevant laws and regulations, ensuring HR policies and practices adhere to all local, state, and federal legal requirements.
• Performs other duties as assigned.

#INDOTHER

#LI-MW2

Role Qualifications

• 18 years or older
• High School Diploma, bachelor's degree Preferred, and 1+ years of experience in Human Resources
• Proficient in MS Office Suite, and Excel and working knowledge of human resources processes and HRIS applications; experience with UKG/Kronos is a plus
• Excellent written and verbal communication skills to handle highly confidential HR information with sensitivity and utmost accuracy
• Comprehend and follow work instructions to meet productivity and quality standards

The Perks

URBN offers comprehensive Perks & Benefits to employees. Availability and eligibility to specific benefits may be subject to your location and employment status. Benefits include medical, dental, vision, PTO, generous employee discounts, retirement savings and much more! For additional information visit www.urbn.com/work-with-us/benefits

EEO Statement

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.