Job Details

The JMT Wilderness Conservancy is seeking a Director of Finance & Administration to join our non-profit organization. Working alongside the President, and the Audit and Compensation/HR Committees of the Board of Directors, this position will manage the finances, accounting, grant management and human resources needs of the organization.

The JMT WC is dedicated to the conservation of the wilderness, wildlife, and waters along the high Sierra Nevada crest encompassed by the John Muir Trail (est. 1915). Our mission is to restore and revitalize the meadow ecosystems and riparian habitat of the JMT corridor in light of two centuries of resource extraction, misguided forest management, development and construction, and steeply increasing recreational use. The region is roughly 20 miles wide and 220 miles north-to-south, running from Yosemite Valley to Mt. Whitney, and includes over 390 miles of trails and 2.8 million acres of surrounding wilderness.

Position Overview

Commitment: Full-time, exempt employee, 40 hours/week. This position will be required to attend our field office in Truckee, CA a minimum of three days per week (T, W & Th) as weather and traffic allow.

Compensation: $145,000 - $160,000 annually, based on education, qualifications and experience. 100% employer-paid benefits package, including medical, dental, vision, Life/AD&D insurance, LTD; 401k; vacation and sick leave.

Reporting: Direct report to the President or Executive Director. Supports the President in Board issues and management. Will directly manage the Bookkeeper/Office Assistant. Also works as a team member supporting the budget and expense accounting for field projects, and development resources and events.

Responsibilities

• Manage financial operations, including our four operating accounts, two for general operations and two for donations and state grant funds;
• Coordinate with our principal banks to monitor account balances, account transfers and direct deposits to subcontractors and qualified vendors;
• Grant Management: Ensure grant funding is properly budgeted, expended, allocated and reconciled according to State of California requirements.
• Manage staff Bookkeeper ensuring all QuickBooks Enterprise general ledger entries, revenue and expenditures, are accurate and compliant with GAAP and FASB non-profit requirements;
• Organize and manage the fiscal year-end IRS audit of the organizations books and records, and any State audits that may take place;
• Create and manage fiscal year and periodic unaudited organizational budgets and financial statements for financial analysis and Board review; as needed, track budgeted debits and credits against actual and projected expenditures;
• Generate and update organization-wide Standard Operating Procedures (SOPs) Manual for all staff positions.

Specialized Accounting:

• Work with program staff and President, develop and track specific grant-based budgets, timelines and deliverables over the duration of those projects (typically 4 to 6 years);
• In collaboration with the President or ED, assess the proper allocation of publicly-funded expenditures and allowable overhead pursuant to grant terms and GAAP;
• In collaboration with the President and various program staff, assist with internal and external resources, ensuring field projects remain within scope, schedule, and defined budgets;
• Analyze current accounting & operational processes and performance, recommending solutions for improvement where necessary.

Operations & HR:

• Directly support employee on-boarding & exit process;
• Working with President and outside HR consultant to update Employee Handbook and HR policies, and meet compliance requirements.
• Support the President or Executive Director in managing day-to-day business of the Conservancy, including professional services consultants (i.e. accounting, audit, legal, human resources, insurance);
• General property & liability insurance; - All office subscriptions & supplies;- Monthly lease payments & CAM for our field office;
• Oversee staff Bookkeeper to assure proper handling of HR & Employee Benefits;
• Filing of Form W-2s and 1099s;- Workmens Compensation payments & renewals;- Employee benefits & payroll taxes;- PTO/sick time accrual & use tracking;- Staff personnel files (job descriptions, performance reviews, hire/promotion/termination letters)

Qualifications & Experience

• BA/ BS degree from a recognized college or university with emphasis in accounting and financial management and general business management;
• 5+ years in a significant financial accounting role, including payroll oversight and HR management;
• Experience in financial management, bookkeeping and accounting;
• Several years working experience with QuickBooks Enterprise and/or Sage Business Management Platform, on-line banking portals, Excel and other standard financial management tools;
• Operations experience, preferably for a non-profit organization with public grants;
• Strong team player with excellent interpersonal and management skills;
• Meticulous attention to detail, deadlines and financial/accounting guidelines.

To apply, please send to ...@jmtwilderness.org: (1) a cover letter summarizing your qualifications, level of experience, and what makes you excited about the position; and (2) a resume with education, particular degrees and all finance/ accounting positions previously held. Please be prepared to have three (3) professional references.